Litigation Assistant

Job Details

Description

St. Mary’s Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary’s Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary’s Healthcare has also been named a 2026 Times Union Top Workplace—the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 14 years ago.

Job Requisition: LITIG001579

Employment Type: Full-Time 

Shift: Days

Hours Per Week: 40 hours per week 

Hiring range:  $25.07-$33.53

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilities:

• Assist attorney with the preparation and management of threatened and/or pending litigation cases from inception through resolution.
• Assist in the preparation of insurance claim documentation for threatened and/or pending litigation.   
• Draft, proofread, and format legal communications and documents, including litigation holds.
• Manage and organize case files, ensuring all documents are accurately labeled, filed and easily accessible and retained and/or destroyed in accordance with applicable record retention guidelines.
• Coordinate and schedule depositions, witness appearances, hearings, mediations, and trial dates, and manage attorneys' calendars.
• Communicate effectively with clients, witnesses, external counsel, and court personnel to facilitate case progress.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Assist with Contract Management software to audit workflows.
• Acceptance of service of legal documents, including subpoenas, assign to appropriate stakeholders for follow-up and track compliance.
• Work closely with Human Resources to process litigation document requests as needed.
• Provide high level administrative support to C-Suite, as needed.
• Review legal invoices for compliance with litigation billing guidelines and process approved invoices for timely payment.

Additional Responsibilities:

• Other duties as assigned.

Supervisory Responsibilities:

• None

Education, Training & Experience:

• Minimum of 3-5 years of experience as a legal assistant or paralegal, preferably in litigation.
• Associate's degree required. Bachelor’s degree preferred.
• Proficiency in legal research tools and software, such as Westlaw or LexisNexis.
• Strong understanding of litigation processes and court procedures

Required Skills and Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.

• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embraces new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner.
• Ability to work as part of a team and independently. Must be able to demonstrate effective and appropriate written and oral communication skills.
• Must be able to speak, read, write and follow instructions in English.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.