Administrative Assistant
As an Administrative Assistant for Foster Care, you will be responsible for administrative support to ensure the efficient daily operation of the foster care office. You will be a contact for both internal and external collaterals, clients, parents and foster parents. You will report to the Program Coordinator/Assistant Director and work onsite with occasional travel for meetings or events.
Responsibilities:
- Answer phone calls, manage emails and correspondence while providing excellent customer service and relaying messages
- Help maintain electronic client and foster parent files assure accurate filing of confidential material for open and closed records
- Use EVOLV to input referral and admission information
- Help with intake paperwork and other documentation needed for client admissions and transitions
- Help with billing processes, basic accounting tasks
- Help monitor documentation accuracy and completeness for audits and reviews
- Help schedule appointments and meetings
- Order office supplies, manage inventory, and coordinate maintenance of office equipment
- Create and edit documents
- Take meeting minutes
- Collaborate with other administrative staff to address requests and queries
- Fax, copy, and scan documents
Requirements and Education:
- High school diploma or equivalent required
- 1+ years of experience in office management, experience developing internal processes and filing systems, and comfort handling confidential information required
- 1+ years of experience in Microsoft Office Suite and other relevant software applications required
- A valid NYS driver's license required
Benefits
- Health care package: medical, dental, and vision
- Tuition reimbursement
- Paid time off
- Holiday Pay
- 401 (K) plan
- Life Insurance
- Loan repayment assistance
- Free training/CEU opportunities
