Account Clerk/Typist

LOCATION OF POSITIONS/VACANCY: Vacancies occur in Fulton County Departments, all School Districts, H-F-M BOCES, the cities of Johnstown and Gloversville, etc.

PLEASE POST CONSPICUOUSLY AT A HEIGHT REACHABLE BY PEOPLE IN WHEELCHAIRS

AND WITH OTHER MOBILITY IMPAIRMENTS - REMOVE AFTER LAST FILING DATE

ELIGIBLE LIST: The eligible list will remain in existence for a period of one (1) year, unless extended by the Director of Personnel to a maximum of four (4) years. When a list has existed for more than one year, it may terminate upon the establishment of a new list. This list will be used to fill this vacancy and any other appropriate full-time or part-time competitive vacancy occurring in an agency under the jurisdiction of the Fulton County Director of Personnel, anytime during the life of the eligible list.

SPECIAL ARRANGEMENTS: May be made if you require a religious accommodation, are a disabled person, or deprived of participation on the scheduled date due to active military service. Specific information must be requested when filing your application.

APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN EXAMINATIONS ARE SCHEDULED ON SAME DATE: If you have applied for any other civil service examinations to be given on the same test date for employment with New York State or any other local government jurisdiction excluding New York City, you must make arrangements to take all the examinations at one test site.

If you have applied for both State and local government examinations, you must notify Fulton County of your intent to take both a State and a local government examination. When taking both a State and a local government examination you will be requirement to take all your examinations at a State examination center. You will be advised by letter when and where to report for your examination.

If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same test date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date, so they can make arrangements for taking all tests at one site. All examinations for positions in State government will be held at a State examination center. For this examination call (518) 736-5574 or write to the Fulton County Personnel Department, Fort Johnstown Building, 1 E. Montgomery Street, Johnstown, New York 12095.

2025 FULTON COUNTY SALARY: $21.54 per hour

ALL OTHER SALARIES VARY BY MUNICIPALITY

RESIDENCY: Candidates must, at the time of examination and at least four (4) months prior thereto, be a resident of Fulton, Hamilton, Herkimer, Montgomery or Saratoga County. 

Preference in appointment from open-competitive lists may be given to candidates who have been residents of the locality in which appointment is to be made for four (4) months prior to the date of the written test. For appointment in some jurisdictions you may be required to become a resident thereof in accordance with law or resolution.

TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):

Manipulates an alphanumeric keyboard to produce correspondence, documents, records, reports and other written material;

Reviews a variety of documents such as claim forms, vouchers, bills, purchase orders to determine eligibility for payment or to verify accuracy of payment made, according to defined procedures and policies;

Verifies all calculations and codes on documents;

Posts figures to appropriate accounts either manually or through a computer, verifying all data entered;

Reconciles all entries, both debits and credits;

Prepares simple financial or statistical reports from data entered, including status of accounts, current balances, cash received or paid;

May compile payroll data, prepares and checks payrolls;

Produces data needed for State and Federal reimbursement claims;

Types forms, form letters, transcripts, invoices, vouchers, records, payrolls, reports, letters and memoranda;

Receives cash payments, issues receipts, prepares checks for disbursement, deposits funds into appropriate accounts, prepares reconciliation of balances and posts balances to appropriate account ledgers;

May make bank deposits;

Contacts clients, vendors, etc. to obtain additional information;

Provides routine information orally or in writing in response to inquiries or financial records;

Files and maintains all records related to processing of payrolls, invoices, vouchers, bills and correspondence;

Receives, balances and audits simple payroll time records;

Processes data either for computer or other records;

Makes computations as necessary;

Operates calculator, personal computer and other related office equipment;

Answers telephone, takes messages, provides information or makes appropriate referrals to staff members.

The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

CANDIDATES PLEASE NOTE: It is vital that you submit, with your application, all information, including driver’s license (front and back), college transcripts, degrees, or diplomas, necessary to show your qualification for examination. APPLICATIONS WHICH DO NOT SHOW TRAINING AND/OR EXPERIENCE TO MEET MINIMUM QUALIFICATIONS WILL BE DISAPPROVED, AND WE WILL NOT REFER TO OTHER APPLICATIONS ON FILE FOR ADDITIONAL INFORMATION.

MINIMUM QUALIFICATIONS: Graduation from high school, possession of a high school equivalency diploma, or a high school individual education plan diploma, and either:

1. Completion of 30 credit hours at a New York State registered or regionally accredited college or university which must have included a minimum of six credit hours in accounting or bookkeeping and a course in typing, keyboarding or word processing; or

2. One year of experience maintaining financial accounts and records which shall have involved typing; or

3. An equivalent combination of training and experience as defined by the limits of (A) and (B) above.

All experience required to meet the minimum qualification section is PAID. 

Part-time experience will be pro-rated as follows:

16-23 hrs/wk….1/2 time 24-31 hrs/wk….3/4 time 32+ hrs/wk….full-time

If qualifying by A or C (education options), a copy or photocopy of your official academic transcript showing courses taken and degree conferred (if a degree is required) must accompany your application. If submitting a photocopy, this office must be able to verify it is an official transcript. Your transcript does not have to be submitted in a sealed envelope from the Registrar’s Office. If your transcript, as previously described, does not accompany your application, your application will be disqualified and you will be given ten (10) days to submit documentation to substantiate your qualifications. If you fail to provide a copy or photocopy of your official transcript within the ten (10) day period, you will not be allowed to participate in the examination.

Your degree and/or college credit must have been awarded by a regionally accredited college or university or one recognized by the NYS Education Department as following acceptable educational practices. If your degree and/or college credit was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency from a member company of the National Association of Credential Evaluation Services, Inc. (NACES). You can write to the Examination Information Desk of this Department for a list of NACES members who provide this service. You must pay the required evaluation fee.

MINIMUM COLLEGE EDUCATION REQUIREMENT STATEMENT:

1. Applicants may be approved conditionally to take civil services examinations if the minimum college educational requirement is met within 12 months from the examination date.

2. As proof of satisfactory completion of the minimum college educational requirement, conditionally approved candidates are responsible for submitting an official copy of their college transcript within 12 months of taking the exam (3/14/26).

3. Names of conditionally approved candidates will be restricted on the eligible list and will not be certified for appointment(s), until an official copy of their college transcripts is received.

SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS AND BOCES: 

Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.

SUBJECTS OF EXAMINATION: The written, multiple-choice test will be designed to measure knowledges, skills and/or abilities in the following areas:

1. Operations with Letters and Numbers: These questions test your skills and abilities in operations involving alphabetizing, comparing, checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

2. Arithmetic Computation with Calculator: These questions test for the ability to use a calculator to do basic computations. Questions will involve addition, subtraction, multiplication, and division. You may also be asked to calculate averages, to use percents, and to round an answer to the nearest whole number. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

3. Arithmetic Reasoning: These questions test your ability to solve an arithmetic problem presented in sentence or short paragraph form. You must read the problem, understand the situation presented, decide what must be done to solve it, and apply the appropriate arithmetic operation(s) in the appropriate order in order to determine the correct solution. Knowledge of addition, subtraction, multiplication, and division is necessary. Questions may also involve the use of percents, decimals, and fractions. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

The NYS Department of Civil Service has published a test guide intended for candidate preparation use for this particular examination. This test guide contains important test-related information as well as sample test questions similar to the questions that will be used in this written test. The NYS Department of Civil Service is making a copy of this test guide, Audit and Account Clerk Series, Entry Level and other related information available on its web site at https://www.cs.ny.gov/testing/testguides.cfm.

CALCULATOR POLICY: The use of a calculator is RECOMMENDED for this exam.

Devices with typewriter keyboards, “Spell Checkers”, “Personal Digital Assistants”, “Address Books”, “Language Translators”, “Dictionaries”, or any similar devices are prohibited.